Project Overview
A mid-sized construction firm operating across multiple project sites was relying on outdated methods—Excel spreadsheets and email chains—to manage some of its most critical internal processes. From site approvals and safety checklists to material procurement and subcontractor onboarding, everything was scattered, slow, and error-prone. The system, though functional at a smaller scale, was failing under the weight of multi-site operations. Delays became routine, tasks slipped through the cracks, and leadership lacked real-time visibility into what was happening on the ground. Recognising the cost of these inefficiencies, the leadership made a strategic decision to digitise core workflows and build a unified operational platform. That’s where Cubet came in—to design and deliver a custom-built, enterprise-grade workflow platform tailored specifically to the nuances of construction operations.
Industry
Workflow Automation
The Client
A regional construction firm with multiple active sites and cross-functional teams working on procurement, site management, compliance, safety, and finance, each using its own manual system before the transformation.
Challenges Addressed
The client's legacy processes weren’t just outdated—they were actively obstructing productivity. Key challenges included:
- Spreadsheets as the default system, making version control and task tracking nearly impossible
- Email-based coordination with no audit trails, accountability, or escalation
- Data inconsistency due to manual updates and a lack of workflow standards
- Unclear ownership of tasks, which led to frequent delays and miscommunications
- No reporting visibility for leadership to monitor bottlenecks or enforce accountability
- Scalability issues as new projects or workflows meant starting from scratch every time
The organisation needed a platform that was not only built for today’s operations but could evolve with tomorrow’s complexity.
Collaboration in Action
Cubet developed a fully modular, web-based workflow management system that centralised operations across the construction firm’s departments. This wasn’t an off-the-shelf software; it was custom-built around real-world needs. Each department’s critical processes—whether it was material requests, site handovers, or subcontractor compliance were mapped into structured digital workflows. These workflows came complete with task tracking, approval stages, documentation modules, and automatic escalation chains. We also created an admin interface that allowed internal users to create and manage workflow templates without coding knowledge. As the firm grows or processes shift, the system is built to keep up. The end result: a unified, scalable, and accessible platform that transformed static spreadsheets into collaborative, dynamic workflows usable in both office and on-site conditions.
Technologies Deployed
Frontend:
- Vue.js to deliver a responsive, interactive, and component-driven UI
- Vuex for clean state management across workflows
- Tailwind CSS for consistent styling and mobile-first design
Backend:
- Laravel (PHP) handling workflow logic, user roles, and RESTful API integration
- MySQL for secure, structured data storage
- Redis to optimise task queues and handle heavy concurrent operations
DevOps & Infrastructure:
- Docker-based architecture for modular, scalable deployments
- AWS-hosted, leveraging EC2, RDS, and auto-scaling policies
- Automated daily backups and IAM-based secure access
Security:
- End-to-end encrypted data transmission and storage
- Granular access controls and activity logging for compliance
- OTP-based login for field-level users to ensure secure yet frictionless access
Innovative Feature
The platform’s Custom Workflow Builder is the standout. Admins can define, edit, and deploy new workflows—entirely without developer input. This low-code flexibility allows the organisation to adapt quickly to operational changes, regulatory updates, or project-specific needs. Alongside it, task automation ensures tasks flow logically from role to role with built-in triggers, reducing human error and administrative overhead. The result is not just automation, but operational intelligence embedded directly into the process.
Value Delivered
- Over 20 key business processes were digitised, removing reliance on spreadsheets
- Approval turnaround times dropped by 45%, speeding up decision-making
- Leadership now has centralised visibility across projects and departments
- High field staff adoption rates, driven by a clean, mobile-friendly interface
- Internal teams now build their own workflows, freeing up IT from constant change requests
This platform didn’t just modernise how the company works—it gave them the confidence to scale.
User Feedback
On-site staff were quick to adopt the new system, appreciating how accessible and intuitive it was compared to the spreadsheet chaos. Managers reported fewer delays, faster escalations, and cleaner audit trails. Leadership now relies on real-time dashboards instead of end-of-week updates.
Conclusion
This transformation didn’t start with technology—it started with the need to bring order, visibility, and accountability to a chaotic, manual system. Cubet helped the client build more than just a workflow tool. We delivered a digital foundation that supports structured growth, drives team accountability, and simplifies complex operations across construction sites.
Impact Made
By replacing fragmented spreadsheets and manual coordination with an intelligent, cloud-based workflow system, the construction firm gained true operational control. Teams now work in sync, tasks are always traceable, and leaders make decisions based on live data—not outdated email threads. This is digital transformation done right—practical, people-friendly, and process-driven.